-
What
style should I use?
Everyone should develop their own individual style; start by using
short words and simple sentence structures so that readers can understand
you easily.
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Can
I use industry jargon?
Jargon is sloppy and dangerous. Few people - even senior executives
and managers - will admit to not understanding jargon, for fear of
looking stupid. Wherever possible, use plain, clear English. Many
people will think you're an expert - whether you are or not - because
you will be one of the few who can explain the meaning behind the
jargon in everyday language.
-
Should
I worry about spelling?
Correct spelling is important. Keep a dictionary to hand and look
words up when you're unsure of them. Don't rely wholly on the spell-checkers
in word processors - they will only check the spelling of words, not
their meaning.
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What
about grammar and punctuation?
If you do not feel too confident, keep your writing simple. Gradually,
you will build up your confidence as you write more. There are many
books on grammar and punctuation which can help you. Also, study books
and magazines to discover examples of how to (and how not to) write
well.
-
What
if it doesn't sound right?
Sometimes, following grammatical rules can result in sentences sounding
awkward. While it's best to follow rules most of the time, if they
result in clumsy writing, follow your instinct and write what sounds
most natural. Language usage does change and the rules change with
it.
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How
can I check my writing?
Read your text out loud to ensure that it sounds natural. If possible,
ask a colleague or friend to read it and ask for their opinion.
Don't feel embarrassed - if you need to re-write something, it's better
that a colleage lets you know before you've published or presented
it to your intended audience.
